Thursday, January 6, 2011

Gmail Search Tips

You can also use advanced search operators by clicking on Show search options beneath the Gmail search box.

Operator Definition Example(s)
from: Used to specify the sender Example: from:amy
Meaning: Messages from Amy
to: Used to specify a recipient Example: to:david
Meaning: All messages that were sent to David (by you or someone else)
subject: Search for words in the subject line Example: subject:dinner
Meaning: Messages that have the word "dinner" in the subject
OR Search for messages matching term A or term B*
*OR must be in all caps
Example: from:amy OR from:david
Meaning: Messages from Amy or from David
Used to exclude messages from your search Example: dinner -movie
Meaning: Messages that contain the word "dinner" but do not contain the word "movie"
label: Search for messages by label*
*There isn't a search operator for unlabeled messages
Example: from:amy label:friends
Meaning: Messages from Amy that have the label "friends" Example: from:david label:my-family
Meaning: Messages from David that have the label "My Family"
has:attachment Search for messages with an attachment Example: from:david has:attachment
Meaning: Messages from David that have an attachment
list: Search for messages on mailing lists Example:
Meaning: Messages with the words in the headers, sent to or from this list
filename: Search for an attachment by name or type Example: filename:physicshomework.txt
Meaning: Messages with an attachment named "physicshomework.txt"
Example: label:work filename:pdf
Meaning: Messages labeled "work" that also have a PDF file as an attachment
" "
Used to search for an exact phrase*
*Capitalization isn't taken into consideration
Example: "i'm feeling lucky"
Meaning: Messages containing the phrase "i'm feeling lucky" or "I'm feeling lucky"
Example: subject:"dinner and a movie"
Meaning: Messages containing the phrase "dinner and a movie" in the subject
( ) Used to group words
Used to specify terms that shouldn't be excluded
Example: from:amy (dinner OR movie)
Meaning: Messages from Amy that contain either the word "dinner" or the word "movie"
Example: subject:(dinner movie)
Meaning: Messages in which the subject contains both the word "dinner" and the word "movie"
in:anywhere Search for messages anywhere in Gmail*
*Messages in Spam and Trash are excluded from searches by default
Example: in:anywhere movie
Meaning: Messages in All Mail, Spam, and Trash that contain the word "movie"
Search for messages in Inbox, Trash, or Spam Example: in:trash from:amy
Meaning: Messages from Amy that are in Trash
Search within messages that Priority Inbox considers important. Example: is:important from:janet
Meaning: Messages from Janet that were marked as important by Priority Inbox
Search for messages that are starred, unread or read Example: is:read is:starred from:David
Meaning: Messages from David that have been read and are marked with a star
Used to specify recipients in the cc: or bcc: fields*
*Search on bcc: cannot retrieve messages on which you were blind carbon copied
Example: cc:david
Meaning: Messages that were cc-ed to David
Search for messages sent during a certain period of time*
*Dates must be in yyyy/mm/dd format.
Example: after:2004/04/16 before:2004/04/18
Meaning: Messages sent between April 16, 2004 and April 18, 2004.*
*More precisely: Messages sent after 12:00 AM (or 00:00) April 16, 2004 and before April 18, 2004.
is:chat Search for chat messages Example: is:chat monkey
Meaning: Any chat message including the word "monkey".
deliveredto: Search for messages within a particular email address in the Delivered-To line of the message header Example:
Meaning: Any message with in the Delivered-To: field of the message header (which can help you find messages forwarded from another account or ones sent to an alias).

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